Sorting out opaque office market moves in the capital

Originally published in the Ottawa Business Journal 26 February 2014.


The year 2013 may be remembered as the year in which all the things that Public Works had said would start happening did indeed start happening.


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Since the federal government’s 2012 budget, which clamped down on departmental spending and eliminated 19,200 public service jobs, Ottawa’s real estate industry has been waiting to see what impact the austerity measures would have on the government’s office portfolio.


Now, Public Works’s program appears to be underway. So what evidence is there in the market that the federal government’s strategy is in action?


Let’s start with what bureaucrats said would happen. The most visible part of the strategy is growth in supply.


The government took delivery of four newly constructed buildings – 455 de la Carriere Blvd., 22 Eddy St. and 30 Victoria St. in Gatineau, as well as 395 Terminal Ave. near the Ottawa Train Yards – giving it 1,535,000 additional square feet to occupy.


Looking ahead, Public Works will take delivery of 90 Elgin St. (645,000 square feet) in late 2014. And although it is not part of Public Works’s domain, Communications Security Establishment Canada is set to occupy 775,000 square feet at its new east-end campus by the end of the year.


Finally, Public Works received Treasury Board approval in December to consolidate the Department of National Defence’s operations in the former Nortel Campus, giving it another 2,350,000 square feet.


By the numbers


At the same time, budget reductions have constricted demand for space.


Our best guess is that Public Works leases or has lease-purchase arrangements for about 20 million square feet in the National Capital Region. Locally, the Crown also owns another 14 million square feet of office space, giving the federal government an overall office inventory of roughly 34 million square feet.


The spending restraint within the 2012 budget could translate into a space reduction of between 1.7 million and 3.4 million square feet. Meanwhile, an initiative known as Workplace 2.0 that’s shrinking the average amount of space allocated to each worker could translate into a further reduction of 7.5 million square feet.


Creating holes


The second part of the strategy is dealing with the “Swiss cheese effect.” In its 2012 budget, the federal government told its departments and agencies to reduce spending by five to 10 per cent. To meet that goal, managers eliminated programs and people. As a result, federal tenants that traditionally relied on Public Works to find them office space are now turning to the government’s real estate officials to shed space that’s surplus to their needs.


“Swiss cheese” is how the assistant deputy minister of Public Works’s real property branch, Pierre-Marc Mongeau, described the effect of these moves in his October 2013 talk at the Ottawa Real Estate Forum.


He said that as departments identify cuts, they will require less space and will leave gaps in certain buildings. In response, Public Works will try to fill some of those gaps by consolidating accommodations, focusing first on the buildings that it owns, and then properties in which it holds long-term leases.


This is where it gets tricky. First, Public Works only needs to provide notice if it is planning to renew a lease. It doesn’t need to disclose when it is not renewing. Secondly, Public Works is usually working on accommodations that it will only occupy two or three years later, which means it is currently working towards its needs in 2016-17.


This means that some building owners and managers are facing a challenge, as they may be under the impression that their space will remain occupied and thus fail to compete when the government asks for office space bids as part of its formal search for accommodation options.


This is where the market gets opaque. Public Works may inform landlords that it will not be exercising its right to renew its lease for some accommodations with approximately two years left on its term. Public Works will not say whom it has informed as the department feels it is up to the owner to determine when it is appropriate to reveal that information.


The struggle for market watchers is to keep up with the news, disseminated one landlord at a time, of leases expiring in the next couple of years.


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